CarShare Privacy Policy

Green CarShare Privacy Policy

We’re committed to protecting your privacy.

Our Green CarShare appreciates and values the trust our members place in us. We are committed to protecting our members’ private, personal information. We strive to communicate clearly what information we collect, the reasons for collecting personal member information, and the ways that the confidentiality of this information is protected.

Green CarShare is a program run through Island Rides, an independent non-profit organization, and member information is not automatically shared with other organizations with which we are affiliated. Members (and potential members) can always choose not to provide Green CarShare with some or all personal information; however, this decision may prevent Green CarShare from determining membership eligibility and the ability to provide members with full access to available or requested services. We will not collect your personal information without your consent.

Reasons for collecting personal information

Green CarShare collects personal information so that we can:

• Determine membership eligibility.
• Communicate with members about their participation in the carsharing program, including but not limited to follow-up about vehicle bookings and usage, invoices, newsletters, organizational announcements, etc.;
• Improve our services through member surveys and consultation conducted directly by Green CarShare or by approved third parties;
• Ensure members are using vehicles in an appropriate manner;
• Ensure Green CarShare’s vehicle use policies are followed by members; and
• Comply with legal and insurance requirements.

Information about members that we collect

As part of member participation in the car sharing program, Green CarShare collects a variety of information about its members. Typically, such information includes, but is not limited to:

• Contact information including your name, home address, telephone number, and email address, and the name and contact information of your emergency contact person;
• Information pertaining to member eligibility, including birth date and age, driver’s license information, driving records, and auto insurance information;
• Payment information, a record of your payments, encrypted credit or debit card information, or other information that you provide so that we can collect payment when necessary;
• Vehicle usage information, including timestamps of accessing and locking vehicles, distances driven, driving speeds and current and historical vehicle locations;
• Membership history at Green CarShare;
• Publicly available information.

How we collect information

Green CarShare primarily collects personal information directly from the member through application forms, surveys, member-initiated communications, or information that a member directly requests a third party to send to Green CarShare. If we are communicating with a member by telephone, email or any form of electronic communication, we may record such communication for quality assurance purposes or for any of the purposes listed above under “Reasons for Collecting Personal Information.” In-vehicle car sharing technology systems will provide information on vehicle usage including but not limited to driving speeds and locations. In appropriate circumstances, we obtain information from third-party sources—for example, affiliated carshare organizations whose members want to become roaming members with Green CarShare. Driving records may be obtained from third party sources such as insurers, as appropriate.

Our use of your personal information

We treat personal information with respect for privacy. Except as disclosed in the Green CarShare Member Application and Member Agreements and/or as necessary to conduct ordinary business operations, or as specified in this policy, Green CarShare will not disclose any member’s personal information (such as but not limited to name, physical and e-mail addresses, telephone numbers, driver’s license number, birth date, social security number, bank and credit card account numbers) without the prior permission of the member.

Our Employees’ Responsibilities: Each of our employees is responsible for maintaining the confidentiality of all personal information to which they have access. We keep our employees informed about our policies and procedures for protecting personal information. In the course of administering service through Green CarShare, we may disclose information to other entities. The law permits us to disclose any or all information we have collected about members to entities that perform services on our behalf and to organizations with which we are affiliated. Before disclosing member information to these organizations, we require that they keep it confidential and use it only for the transactions we request.

We may also disclose any or all information in connection with contemplated or ongoing legal or administrative proceedings, a subpoena, court or administrative order, or matters involving threat of imminent harm to you or others or property, or when otherwise required by law to disclose information. In the aforementioned cases, we:

1. Seek to limit the scope of the disclosure to that which is reasonably required to fulfill the purpose of the disclosure;
2. Seek to restrict such disclosures only to appropriate authorities;
3. Undertake reasonable efforts to notify you as far in advance as reasonably possible of such a disclosure (or a request for disclosure), unless: instructed otherwise by a court or other authority with appropriate jurisdiction, or the disclosure is in connection with a criminal investigation or proceeding.

Green CarShare may also release information to your employer if your participation in the carsharing program is coordinated, sponsored, or funded by your employer and disclosure is needed to comply with the employer’s request for information.

Protecting your personal information from unauthorized access

In Green CarShare’s operations, we limit access to member information to those workers who have a legitimate business reason for such access. We maintain physical, electronic, and procedural safeguards to protect personal information from access by unauthorized persons.

Green CarShare does not accept or transmit credit card data by email.

Aggregate and anonymous membership information

Green CarShare may, without seeking any member’s prior permission, share aggregate or anonymous membership, vehicle usage, or voluntarily-provided demographic information for the purpose of facilitating research intended to promote the public good, or to seek funding for our services.

Website Privacy Policy

Acknowledgement and acceptance of terms

This Privacy Statement sets forth our current privacy practices with regard to the information we collect when you or your computer interact with our website. By accessing  https://islandrides.org/orcas-carshare-program you acknowledge and fully understand the Green CarShare Privacy Statement and freely consent to the information collection and use practices described in this Website Privacy Statement.

Information we collect and how we use it

Green CarShare collects certain information from and about its users three ways: directly from our Web Server logs, the user, and with Cookies.

Web server logs

When you visit our website, we may track information to administer the site and analyze its usage. Examples of information we may track include:

• Your Internet protocol address.
• The kind of browser or computer you use.
• Number of links you click within the site.
• State or country from which you accessed the site.
• Date and time of your visit.
• Name of your Internet service provider.
• Web page you linked to our site from.
• Pages you viewed on the site.

Use of cookies

Green CarShare may use cookies to personalize or enhance your user experience. A cookie is a small text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a Web Server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. For example, if you personalize a web page, or navigate within a site, a cookie helps the site to recall your specific information on subsequent visits. Hence, this simplifies the process of delivering relevant content and eases site navigation by providing and saving your preferences and login information as well as providing personalized functionality.

Green CarShare reserves the right to share aggregated site statistics with partner companies, but does not allow other companies to place cookies on our website unless there is a temporary, overriding customer value (such as merging into  https://islandrides.org/orcas-carshare-program  a site that relies on third-party cookies).

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies. If you reject cookies by changing your browser settings, be aware that this may disable some of the functionality on our website.

Changes to this statement

Green CarShare has the discretion to occasionally update this privacy statement. When we do, we will also revise the “updated” date at the top of this Privacy page. We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the personal information we collect. Your continued use of the service constitutes your agreement to this privacy statement and any updates.

Legal

Green CarShare maintains its website as a service to the Internet community. Access to and use of https://islandrides.org/orcas-carshare-program is subject to the terms and conditions set forth herein and all applicable laws. We may revise these terms and conditions from time to time by updating this posting.

This site and all of its contents including, but not limited to, all text and images (“content”) are owned and copyrighted by Green CarShare or others with all rights reserved unless otherwise noted. The content, without the express written permission of Green CarShare or the rightful owner, may not be distributed, downloaded, modified, edited, reused, reproduced, transmitted, performed, displayed or otherwise used by any mechanical or electronic means, except as provided herein.

Any content that is a trademark, logo, or service mark is also a registered and/or unregistered trademark of Green CarShare or others.

Contacting us

If you have questions regarding our Privacy Statement, its implementation, failure to adhere to this Privacy Statement and/or our general practices, please contact us at greencarshare-support@islandrides.org. We will use commercially reasonable efforts to promptly respond and resolve any problem or question.

Created April 21, 2024, subject to change without notice.